Job Description

Assistant Property Manager – Commercial (Berwyn, PA)

A well-established and successful commercial real estate management firm is seeking an Assistant Property Manager (APM) to help oversee the daily operations of a portfolio of Class A office buildings. This is a high-visibility role within a dynamic and fast-growing organization that manages a diverse regional portfolio of commercial properties.

The ideal candidate will bring prior experience in commercial property management along with strong business acumen to support and enhance operational efficiency across the portfolio.

Responsibilities:

• Support the Regional Director in addressing tenant needs and concerns promptly.
• Assist with onboarding new tenants, including welcome and orientation activities following construction coordination.
• Handle miscellaneous tenant service requests by preparing and submitting manual adjustment forms for monthly processing.
• Prepare tenant invoices for reimbursable services and ensure timely distribution and follow-up for payment.
• Track and report property expenditures for both operational budgets and capital improvement projects.
• Assist with accounts payable and receivable processes, including collecting completed W-9 forms from all vendors.
• Maintain and update databases for employees, clients, vendors, and customers.
• Prepare general correspondence, internal memos, and other documentation as needed.
• Conduct regular property inspections to ensure cleanliness, safety, and compliance with local, state, and federal regulations.
• Ensure tenant and contractor certificates of insurance are accurate, current, and compliant with policy requirements.
• Maintain accurate and organized contract and lease files, ensuring all documentation is up to date.
• Document incidents involving potential property or equipment liability and report details to risk management.
• Maintain tracking spreadsheets for tenant charges, calculate applicable amounts, and input data into monthly billing forms.
• Assist with the coordination and oversight of capital projects, tenant buildouts, and general facility management.
• Support the supervision of on-site engineering, janitorial, and security personnel to ensure high service standards.
• Develop and maintain property operations manuals across the portfolio, ensuring procedures are standardized and consistently implemented.

Skills

• 3+ years of commercial real estate experience either as an APM, Property Assistant or Tenant Service Coordinator.
• Advanced oral and written communication skills.
• Ability to speak effectively before small groups of tenants or employees.
• Strong organizational skills.
• Self-starter with ability to multitask and meet deadlines.
• Ability to work independently or as a member of the team.
• Ability to work 1 weekend day two times a month.
• MRI experience is a plus.

Compensation: $85,000 – $90,000 plus bonus, 401k, fully paid health benefits, and other perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: ageorge@adviceny.com

If you are not currently interested, but know someone who might be, please feel free to forward this ad along to that individual. Referrals are always greatly appreciated.

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