Job Description

Role Summary

The Legal Specialist focuses on highly confidential, sensitive administrative and project-based work across the legal department at the client. As an individual contributor this role focuses on supporting both in-house and outside counsel on a variety of issues and projects, including litigation and arbitration, immigration, compliance, and office administration support.

Key Duties

• Solves a range of highly confidential, sensitive administrative problems and project-based work across the legal department requiring the highest level of discretion and professionalism.
• Liaises between outside counsel and Human Resources to obtain U.S. work credentials for non-immigrant workers or prospective foreign national employees.
• Facilitates the in-take, analysis, and response to subpoenas and civil investigation demands.
• Assists in-house and outside legal counsel with litigation and labor arbitrations (e.g., scheduling, maintaining files, completing status reports, tracking, supporting paralegals and other arbitration preparation work as needed.)
• Under the direction of the MD and assigned in-house lawyers, proofreads and edits critical legal documents, including legal briefs, for formatting, punctuation, grammar, and accuracy, exercising judgment and conducting research when necessary to screen for accuracy and completeness, as well as consistency with organizational policy.
• Determines an effective approach to calendar/schedule management for the Managing Director and assigned in-house lawyers, using discretion to prioritize key items and manage scheduling conflicts with internal customers, senior executives and outside counsel.
• Maintains company settlement agreements by partnering directly with HR, Payroll and Accounts Payable to get settlement checks requested and delivered, ensuring settlement terms are finalized.
• Supports lawyers and paralegals in adversarial proceedings, including scheduling interviews and depositions, participating in e-discovery initiatives, and other duties as assigned.

Job-Specific Experience, Education & Skills

Required

• Bachelor’s degree, or 2 years of experience in administrative work, legal or related area in lieu of this degree.
• Proficiency with Microsoft Office (Word, Excel, Access, PowerPoint) and Outlook (email and calendaring).
• Strong discernment skills and the ability to exercise discretion with confidential information.
• Excellent verbal and written communication skills with all organizational levels, and particularly with senior leadership.
• Ability to manage and prioritize workflow, multi-task, meet deadlines, and to coordinate projects and work requirements with minimal oversight.
• Ability to handle complex meeting scheduling, including resourcefulness/pro-activeness with respect to reaching out to admins and, if necessary, VPs to find time for important meetings.
• Ability to remain calm and resourceful in stressful, last-minute situations.
• Ability to interface with lawyers in adversarial settings, arbitrators and union officials, including being sensitive towards union needs.
• Demonstrated organizational skills, with an accurate and detail-oriented approach.
• Professional work ethic and ability to maintain good working relationships with others at all levels of the organization.
• High school diploma or equivalent.

Preferred

• Professional certification as a paralegal.
• Work experience in the area of labor and employment law.
• Experience using legal research tools (e.g., Lexis, Westlaw, BNA, or Pacer).
• Familiarity with AAG policies.
• Self-starter attitude and creative problem-solving skills.

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