Program Coordinator Job at The Midtown Group, Silver Spring, MD

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  • The Midtown Group
  • Silver Spring, MD

Job Description

We are actively interviewing for the following opportunity

About the Role

We are seeking a highly organized and communicative Program Staffing & Scheduling Coordinator to ensure the smooth operation of our after-school programs and summer camps. In this role, you will be the logistical backbone of our team, responsible for building and managing staff schedules to ensure 100% coverage and high-quality supervision for our participants.

This is a hands-on, on-site position ideal for someone who thrives in a dynamic environment, enjoys connecting with people, and excels at solving logistical puzzles.

Key Responsibilities

  • Staff Scheduling: Create, maintain, and communicate complex weekly and monthly schedules for after-school program staff and summer camp counselors. Ensure all ratios are met and contingencies are in place for call-outs or time-off requests.
  • Recruitment & Interviewing: Lead the hiring process for seasonal and part-time staff. This includes screening resumes, conducting interviews, and identifying candidates who are a strong cultural fit for our youth programs.
  • Employee Communication: Serve as the primary point of contact for staff regarding their shifts, duties, and attendance. Foster a positive work environment through clear, consistent, and respectful communication.
  • On-Site Management: Maintain a physical presence at our facility 5 days a week to oversee shift transitions, address immediate staffing issues, and support the team.
  • Administrative Support: Track employee hours for payroll accuracy and maintain up-to-date employee records and availability logs.

Requirements & Qualifications

  • On-Site Availability: Must be willing and able to work on-site 5 days a week.
  • Flexible Schedule: Must be willing to work outside of standard 9–5 business hours. This role requires availability during after-school hours and potentially weekends or early mornings during camp seasons to support program needs.
  • Experience: Previous experience in scheduling, staffing, administrative coordination, or operations management is required. Experience in youth programming, education, or camp management is a plus.
  • Communication Skills: Exceptional verbal and written communication skills are essential. You must be able to deliver information clearly to a diverse team of employees.
  • Interpersonal Skills: Strong ability to interview and assess talent, as well as the ability to build rapport with staff to ensure retention and reliability.

Job Tags

Part time, Summer work, Seasonal work, Immediate start, Flexible hours, Shift work,

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